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How to be the Circulation Manager
How to Circulate the Paper Within the School:
1.Go to the office and get a list of 5th period classes. Ask Mrs. Ramadan for it. Be sure to ask for
the number of students in each class. Keep this paper safe because you’ll use it for every issue.
2.Check which teachers have prep periods during 5th period and don’t make a stack for them.
3.On the day of circulation, write out sticky notes for each class with the teacher’s name, room
number, and number of papers in the stack. Make sure to add one for the teacher.
4.Then have journalism students come and each grab a few sticky notes and make the pile for each
class. It is now their responsibility to bring that pile to the classes.
5.Then go up and do a roll call checking off each teacher’s name until every class is accounted for.
Make sure to get 20 papers to both the front office and the counseling office, as well as a pile for
the library.
How to Mail:
1.Mr. Macleod will give you a giant stack of subscription forms that have come in, with checks. Go
ask the front office ladies (Ms. Ferigno is probably who you should ask) if there are any more.
Separate the checks from the forms as Ms. Ferigno tells you. Make sure you tell when you plan
on mailing.
2. Input all of the address information into an excel spreadsheet. If you look in last years circulation
folder, there should be an example of how to do it.
3.Go on avery.com and go to the sign in page. The email is [email protected] and the
password is journalism123. Go to the My Profile tab and change the name, email, and password
to whatever you want.
4.Go to the My Projects tab, and go the project labeled Newest March List. Go to the options menu,
and press open and print. This should bring you to an editing page.
5.Go to the Import Data (Mail Merge) tab on the left. Select the text box and hit the Start Mail
Merge button. Select your excel file that you made for the address information. Drag each
category to the appropriate spot and make sure that it says “To current resident or” on top. HIt
next, and that should import all of your excel data onto the Avery Labels.
6.Get the labels and put them in the printer. Make sure they’re the right side up. Print the labels.
7.Have the class put labels onto the mailing papers in the bottom right corner, when the paper is
upside down. Make sure that you take out the papers that can be sent by interoffice mail, like to
the superintendent. Ask Mr. Macleod about this.
8.Separate the the now labeled newspapers into stacks of zip codes 94949, 94945, 94947, and
Other. Put the Other category in numerical order. Separate each stack into smaller stacks of 20.
Rubberband these 20 stacks. Then stack these 20 stacks together with the rest of their zip code.
Put a sticky note with the zip code and total number of papers in each stack.
9.Bring these stacks to Ms. Ferigno, and she should handle it from there.
10.For the interoffice mail, get the manila envelopes from Ms. Ferigno and put the newspapers in
them. Label the to and from, and put them in the mail box in the front office.
